Automatically encrypt PDF files with SerienmailPro

Secure, Compliant, and fully automated – right from the Add-In

Protecting sensitive documents like invoices, contracts, and certificates has never been easier. SerienmailPro automatically encrypts your PDF attachments using password protection – controlled via Excel and sent directly from Outlook. Whether you assign passwords manually or generate them automatically, your communication stays secure and GDPR-compliant without disrupting your workflow.

The challenge of secure PDF delivery in email workflows

Organizations frequently send sensitive documents such as invoices, contracts, and certificates via email. Manually encrypting each PDF file before sending is time-consuming, error-prone, and difficult to scale – especially when dealing with large recipient lists. Additionally, ensuring compliance with data protection regulations like GDPR requires consistent and secure handling of personal information.

SerienmailPro addresses this challenge by automating the encryption of PDF files using data from an Excel spreadsheet. Users can define or auto-generate individual passwords for each recipient, and the encrypted files are then sent via Outlook. This solution streamlines secure document delivery, reduces human error, and ensures compliance with privacy standards—without requiring additional software or complex workflows.

How SerienmailPro automatically encrypts PDF files using Excel

• Encrypt PDF files based on Excel data
  SerienmailPro reads file paths from an Excel spreadsheet and automatically encrypts the listed PDF documents—no manual file handling required.
• Assign passwords manually or generate them automatically
  In the Excel column labeled “Password,” you can either enter predefined passwords or let SerienmailPro generate secure, unique passwords with a single click.
• Batch encryption without opening or saving files
  All PDFs are encrypted in a single automated process. You don’t need to open, edit, or save each file manually – saving time and reducing errors.
• Optional backup of unencrypted PDF files
  For internal use or archiving, SerienmailPro can store unencrypted copies in a separate folder while encrypted versions are sent via Outlook.

Benefits of using SerienmailPro for PDF encryption

• Protect sensitive data from unauthorized access
  SerienmailPro ensures that confidential documents such as invoices, contracts, and certificates are securely encrypted before being sent. This minimizes the risk of data breaches and unauthorized viewing.
• Save time with automated PDF processing
  Manual encryption is time-consuming and error-prone. SerienmailPro automates the entire process, allowing you to encrypt multiple PDFs in one batch—directly from Excel.
• Customize passwords for each recipient
  Whether you prefer to assign passwords manually or generate them automatically, SerienmailPro gives you full control over how each PDF is protected.
• No additional software required
  SerienmailPro works with tools you already use—Excel and Outlook. There’s no need to install or learn new applications, making it easy to integrate into your existing workflow.

Use cases for automated PDF encryption with SerienmailPro

• Send invoices containing personal data securely
  Ensure that billing documents with sensitive customer information are encrypted before delivery. SerienmailPro helps you meet data protection requirements effortlessly.
• Protect confidential contract documents
  Legal and HR departments can use SerienmailPro to send contracts and agreements securely, avoiding unauthorized access and ensuring compliance.
• Secure certificates and official confirmations
  Whether you’re sending training certificates, diplomas, or official confirmations, SerienmailPro ensures these documents are protected during transmission.